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Planning Your Wedding In Brisbane

and how to structure your wedding photography timeline

Tips and hints to help

Planning your wedding

At Lucas Kraus Photography, crafting a tailored timeline for your wedding day in Brisbane is a priority. We understand that each couple’s vision and needs are unique, so we work closely with you to design a flexible schedule that accommodates your preferences. Whether you desire ample time for intimate moments or prefer a streamlined approach, we ensure that every aspect of your day is accounted for. We place an emphasis on allocating time to connect with your guests and enjoying your day. 

Weddings are joyous celebrations shared with loved ones, and it’s important to create space for meaningful interactions. By incorporating intervals between events, we prevent feelings of rush and overwhelm, allowing you to fully immerse yourselves in each moment without feeling constrained by time constraints. With our wedding photography planning, you can relax knowing that your wedding day will unfold seamlessly, with ample opportunities to cherish every precious moment with your partner and loved ones. 

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Planning your wedding

When do I book my wedding vendors?

The first thing on your list of things to book, should be your wedding venue. Some couples may already have a planned date for their wedding, which may narrow your choices when selecting a wedding venue. This may be based on a number of factors, including the best time of year to get married. Other couples might have their dream venue in mind, which means you may have to be flexible with your day and date. The most popular day for weddings is Saturdays and in my experience Saturdays book out extremely early. If you want to host your wedding on a Saturday, then it might be a good idea to book your wedding venue 18 to 24 months in advance. Another aspect to take into consideration is if you are having your ceremony in a separate location to your reception. Many wedding ceremonies I photograph occur in a park, garden or beach, and then everybody heads to a traditional reception venue. If this is the case then you will need to make sure that your ceremony location and reception location both have the same date available. 

Church weddings will normally have a priest or pastor included. Otherwise, a wedding celebrant should be next on your list. In my experience, celebrants come with different level of skills, experience and credentials. The price they charge will be an indication of this, and like many suppliers, there will be good ones, and not so good ones.

Some of the better ones can cost upwards of $1500, whereas others can cost $400 to 500. Personally, I believe it is wise to spend more on a wedding celebrant who you feel comfortable with, and somebody who you know is going to have the ability to create a atmosphere suited to what you want.

In my opinion, wedding celebrant’s have the most important job at a wedding and requires a lot of natural ability as well as professional experience. The celebrant I selected for my wedding, Stephen Lee is perhaps the most popular wedding celebrant in Sydney, and for good reason. He is friendly, welcoming and tailor made a script to suit our wedding. As I had photographed many weddings with Stephen in the past, I knew his style and knew he would do an excellent job.

However, I would highly suggest you check out some videos of celebrants so you can see them in action, and check out some reviews from previous couples at the very least. Believe it or not, I have been at weddings where the celebrant has be rude to guests, impatient with the couple and read from a generic script. Click here for handy tips on how to write your own wedding vows.

A wedding photographer should be pretty high up on your list of things to book. I personally have bookings over 18 months in advance. While there are plenty of wedding photographers out there, it is a good idea to scout around early and meet up with a couple of wedding photographers that you like the look of, as the good ones get booked out pretty early.

Over the years, I have tried to determine how long before the wedding does a couple book their photographer, and from my very un-scientific analysis, it is about 12 months. Having said that, sometimes I may take a booking and the wedding is in just a few weeks so there is no golden rule as to when you should book your wedding photographer.

Again, Saturdays book out pretty quickly, in fact, nearly every Saturday in 2018 is booked out for me. If you are getting married and looking for a wedding photographer, send me an enquiry for my availability.

I suggest booking in the florist, the baker, the band and the transport around six months prior to your wedding day. This will give you enough time to look of alternative suppliers if they are already booked on your date. Again, it is a good idea to check out their music, photos and reviews before booking.

Wedding suppliers live in a world where reviews can determine their reputation and can also be a deciding factor for couples when booking. Try to do as much research as possible, as the last thing you want on the biggest day of your life is your DJ not showing up or your bouquet not being what you wanted.

bride and groom posing for photo holding hands and looking at each other
bride and groom walking hand in hand
groom kissing bride on cheek as she looks outwards

Where to stay the night before your wedding?

When planning your wedding, consider ways to ease the process. From experience, I’ve learned what works, what doesn’t, and how brides can reduce stress before their big day. One key tip: stay at a motel near the ceremony venue the night before.

Being late to your own ceremony is incredibly stressful. Choosing a motel just 5 to 10 minutes away can prevent this. I’ve encountered numerous delays due to long travel times. Traffic, lost limos, or forgotten items can all cause delays, especially on busy days like Saturdays or Friday afternoons.

Getting ready at a nearby motel solves many potential problems. It provides peace of mind and streamlines your day. Motel rooms are spacious and well-lit, ideal for photography. Large sliding doors offer soft, diffused light, perfect for photos. Pull-across curtains create stunning silhouettes, and ample space allows for group photos. Plus, with room service, you can leave the cleanup to them, reducing post-wedding stress. These simple steps can greatly enhance your wedding experience and minimise stress on your special day.

Can I photograph both the bride and the groom getting ready?

When creating wedding photography timelines, clients often inquire about having both bride and groom preparation covered on their wedding day, sometimes asking for a second photographer. While I can provide a second photographer, I prefer to handle both preparations myself to maintain consistency in style, crucial for album cohesion. Each photographer has a unique approach, and I follow specific routines for both groom and bridal prep. For groom preparation, I allocate 30 to 45 minutes, advising the groom to be ready with pants, socks, and shirts.

Upon arrival, I assist with final touches like shoes, ties, and jackets, capturing group shots and individual portraits. For bridal preparation, I set aside 60 to 90 minutes, usually arriving during makeup application to capture details and candid moments. I coordinate shots of the bridal party, focusing on robe moments and the bride getting into her dress with privacy in mind. Clear communication with your photographer about timelines and logistics is essential to ensure a smooth day without any delays.

sunset wedding photo of bride and groom in front of tree
groom holding his wifes hand after their wedding

What happens after your wedding ceremony?

After the ceremony, it’s common for couples to feel unsure about what’s next. Typically, I allocate 5 to 10 minutes for guests to congratulate the newlyweds, fostering a natural and inclusive atmosphere. However, timing is crucial, especially if your ceremony nears sunset or your reception begins shortly after. In such cases, I prioritise capturing family photos and a group shot of all guests, ensuring everyone is included.

For larger weddings or time constraints, I expedite the process, focusing on efficiency while still capturing meaningful moments. Following the group photo, I proceed with family portraits and bridal party photos, allowing 20 to 30 minutes for variety and relaxation. Ideally, I spend 45 to 60 minutes with the couple for intimate portraits, known as a Location Shoot, ensuring a relaxed atmosphere and stunning results.

To optimise photography time, aim for a 90-minute gap between ceremony and reception. This allows ample time for all essential shots and ensures a stress-free experience. If time is limited, I adapt to capture key moments efficiently, maintaining quality despite constraints. Ultimately, adequate time allocation ensures a seamless transition from ceremony to reception. Make sure to check out our article on how to make the most of your location shoot in Brisbane

Do I need a wedding photographer for the entire day?

For your Brisbane wedding, prioritise essential reception moments for photography, such as speeches and first dances. While additional shots like dancing or bouquet toss are optional, capturing the departure and intimate moments, like leaving in a car, can be memorable. Discuss your preferences with your photographer for a tailored wedding photography package and to discuss your timeline.

Bridal preparation photos are invaluable for your wedding album, capturing intimate moments with loved ones. Groom preparation is optional and depends on your budget. An additional 1 to 1.5 hours may be needed for groom preparation shots. My standard 8-hour package covers both preparations to the first dance.

photo from behind bride and groom kissing
bridal portrait putting earring on

How to plan a simple wedding

If you’re planning your wedding day, you may be looking at other recent weddings for style and format ideas. There’s a fashion for offbeat, outlandish ceremonies at the moment, with every kind of venue and innovation imaginable. But remember – you don’t need to follow the trends. If you’re happier with a simple event, go right ahead and let your beautiful bond speak for itself. Here are some ways to keep your wedding day simple, saving you time, money, and stress.

You don’t need a long guest list to make your day special. You’ll probably want to invite close family members and best friends, and perhaps others who’d be sad to be excluded, such as long-standing acquaintances or elderly relatives. But don’t feel obliged to include others outside your circle, such as colleagues, cousins or your parents’ friends. Some wedding couples go to the opposite extreme, inviting the bare minimum of two witnesses, so feel free to consider this option, too.

Some couples set their wedding venues far from home, in holiday resorts or remote corners of the world, while others like to pick a quirky location, such as a train station, boat or tower. But you’re under no obligation to think up a novel setting of any kind for your wedding. Other factors, such as tradition, cost and convenience, may be more important to you. If you have a religious faith, your place of worship will probably be ideal for you; otherwise, your local register office will serve well.


While many couples like to hire a smart car or a horse and carriage to convey them to their wedding venue, that’s their choice. You can drive your own car, catch a bus or walk, if you prefer. It’s your wedding. If your natural preference would be to ride there on your pushbike, don’t let social pressures stop you. With that option, though, it might be wise to deliver your outfit in advance to put on when you arrive, rather than risk it getting damaged on the way.

Don’t be daunted by the grandeur or originality of your friends’ wedding attire. Be your own person and follow your instincts. If you have a penchant for a particular color or style, go for it, whether it’s fashionable or not. If you’re watching your budget, though, you’ll need to check prices carefully before buying anything, especially if you intend supplying similar attire for attendants. If you’re a competent dressmaker, or have a relative who is, you could save money with simple, home-produced outfits. Also, make sure you leave enough time for your bride and groom preparation.

Make sure you discuss the wedding photography process with your photographer. If you wish to have a special feature in your ceremony, such as a musical interlude, poetry reading or special electronic effects, that’s fine, but if you’re happy without, that will be equally satisfactory. There’ll be plenty to mark the day as it is, what with the gathering of friends, the ceremonial procedure, the wedding feast and the spectacle of it all.

You’ll probably want to provide some refreshments for your guests after the ceremony, but they don’t need to be grand or exotic. An assortment of simple, savory and sweet dishes will keep everyone happy, especially with a few alternatives for those with special dietary needs or preferences. If your wedding is to take place in a cool season or region, guests will appreciate a hot dish or two, but there’s no need to supply anything elaborate.

If you and your partner wish to tie the knot in high style, you should pursue that dream. But if you prefer quiet simplicity, stick to that preference with pride, and let your wedding’s symbolic glory shine out.